HVAC software pricing guide 2026
Real per-tech, per-user, and flat-rate costs for the eight HVAC platforms most shops evaluate — plus year-1 and year-3 TCO at four common team sizes. Numbers are pulled from public pricing pages and verified vendor quotes; confirm at signup, list prices move.
Pricing at a glance — all 8 platforms
Sortable-by-eye. Look at the pricing model column first: it predicts your 24-month cost more than the sticker price does.
| Platform | Model | Starting | Mid-tier | Implementation | Trial | Best fit |
|---|---|---|---|---|---|---|
| Dozorvexa HVAC | Flat | $49/mo total | $149/mo (Growth, unlimited techs) | None | 14-day, no card | 3–20 techs, AI-native |
| ServiceTitan | Custom | $250–$400 / tech / mo | $3,000–$5,000+/mo for 10 techs | $15,000–$25,000 | Demo only | 20+ techs, commercial |
| Housecall Pro | Per user | $49/mo (1 user) | $200–$400+/mo (3–5 users) | None | 14-day | 1–5 residential techs |
| Jobber | Per user | $69/mo | $169–$349/mo (Connect / Grow) | None | 14-day | 1–8 user trades shops |
| Workiz | Per user | $225+/mo | $495+/mo (Team / Ultimate) | None | 7-day | Phone-heavy shops |
| FieldEdge | Custom | Sales-led quote | Custom, typically 4-figures/mo | Typical (thousands) | Demo only | Established residential |
| Service Fusion | Flat | $195+/mo | $298+/mo (Plus / Pro) | None | Demo only | Cost-conscious teams |
| Kickserv | Per user | $47/mo (per user) | $137–$239/mo (Business / Premium) | None | 14-day | 1–3 user trades |
Prices are list prices as of 2026 based on vendors' public pricing pages and verified sales quotes. Custom-quoted platforms (ServiceTitan, FieldEdge) are shown at typical mid-market ranges; your quote will vary.
Year-1 and Year-3 TCO by shop size
Subscription only — no payment-processing markup or add-on fees. This is the "software line item" on your P&L. Per-user platforms scale linearly with hiring; flat platforms don't.
Solo / 2 techs
2 techs| Platform | Year 1 | Year 3 |
|---|---|---|
| Dozorvexa (Starter) Flat $49/mo, unlimited techs | $588 | $1,764 |
| Housecall Pro Essentials tier, 2 users | ~$1,800–$2,400 | ~$5,400–$7,200 |
| Jobber (Core) | ~$828 | ~$2,484 |
| Kickserv (Business) 2 users × ~$68.50/mo | ~$1,644 | ~$4,932 |
| Service Fusion Flat regardless of users | ~$2,340 | ~$7,020 |
Growing shop / 5 techs
5 techs| Platform | Year 1 | Year 3 |
|---|---|---|
| Dozorvexa (Growth) Flat $149/mo, unlimited techs | $1,788 | $5,364 |
| Housecall Pro (MAX) | ~$3,600–$6,000 | ~$10,800–$18,000 |
| Jobber (Connect) | ~$2,028 | ~$6,084 |
| Workiz (Team) | ~$3,000+ | ~$9,000+ |
| Service Fusion (Plus) | ~$3,576 | ~$10,728 |
Mid-market / 10 techs
10 techs| Platform | Year 1 | Year 3 |
|---|---|---|
| Dozorvexa (Growth) Still flat. Same $149/mo. | $1,788 | $5,364 |
| ServiceTitan $250–$400/tech/mo + $15k–$25k implementation | $45,000–$73,000 | $105,000–$169,000 |
| Housecall Pro (MAX) | ~$7,200–$12,000 | ~$21,600–$36,000 |
| Jobber (Grow) | ~$4,188+ | ~$12,564+ |
| FieldEdge | Custom (est. $6k–$15k) | Custom (est. $18k–$45k) |
Enterprise / 25 techs
25 techs| Platform | Year 1 | Year 3 |
|---|---|---|
| Dozorvexa (Growth) Flat pricing continues | $1,788 | $5,364 |
| ServiceTitan The category leader for this size | $90,000–$145,000 | $240,000–$385,000 |
| Housecall Pro | Not recommended at this size | — |
| FieldEdge | Custom (est. $18k–$36k) | Custom (est. $54k–$108k) |
Estimates. Actual quotes vary by region, contract length, add-on modules (call tracking, marketing, financing), and negotiated discounts. Enterprise pricing (ServiceTitan, FieldEdge) is custom — treat the ranges as a directional baseline.
The hidden costs of HVAC software
Sticker price is a fraction of what shops actually pay. Here's what to ask about before you sign.
Implementation fees
ServiceTitan runs $15k–$25k. FieldEdge quotes an implementation project. Housecall Pro, Jobber, Workiz, Service Fusion, Kickserv, and Dozorvexa all have no implementation fee.
Per-user vs flat
Adding a fifth tech on Housecall Pro can add $50–$100/month. On Dozorvexa or Service Fusion, hiring is free from a software perspective. Model your 24-month headcount before signing.
Payment-processing markup
Many field-service platforms mark up card processing 0.3–0.7% above your acquirer rate. On $500k/year card volume that's $1,500–$3,500 in silent fees. Ask for the effective rate.
Add-on modules
Financing, review automation, call tracking, and marketing are frequently priced as add-ons. Confirm which are included in your quoted tier vs billed on top.
Contract length
Annual contracts commonly get 10–20% off list; enterprise quotes assume multi-year. Month-to-month is available on most SMB platforms including Dozorvexa.
Onboarding time
60–90 days on ServiceTitan is a real cost — one peak season of your ops team's attention. Same-day setup platforms (Dozorvexa, Housecall Pro) protect that.
How to choose in 2026
- Step 1
Model 24 months of headcount first
If you plan to add 2+ techs in the next two years, flat-rate platforms almost always beat per-user platforms on TCO. If your team size is stable at 1–3 people, per-user platforms can be competitive.
- Step 2
Separate 'need today' from 'nice-to-have'
Table-stakes: dispatch board, mobile app, quoting, invoicing, QuickBooks Online, payments. Deal-winners: AI dispatch, maintenance agreements, natural-language reports. Premium: custom GL integration, commercial-contract workflow, dedicated CSM.
- Step 3
Run a two-week parallel trial
Sign up for two shortlisted platforms and dispatch a real week of jobs on each. This exposes mobile-app friction, dispatch-board ergonomics, and reporting depth faster than any demo.
- Step 4
Ask about the total quote, not the sticker
Request a written 24-month quote that includes subscription, implementation, add-ons, payment-processing markup, and any per-user or per-location multipliers. Compare that total, not the marketing page.
Compare vendors head-to-head
Deep-dive comparisons for the platforms most shops shortlist alongside Dozorvexa.
FAQ
How much does HVAC software cost in 2026?
Entry-level starts around $49–$70/month for a single user. Mid-market platforms run $150–$500/month depending on team size. Enterprise tools like ServiceTitan run $250–$400 per technician per month plus $15k–$25k implementation.
Is flat-rate pricing better than per-user pricing?
For any shop planning to hire, yes — meaningfully. Per-user platforms charge $50–$100 per additional user per month. Flat platforms (Dozorvexa, Service Fusion) charge the same regardless of headcount.
What is the cheapest HVAC software for a 5-tech shop?
Dozorvexa's flat $149/mo Growth plan is typically the lowest total cost at 5 techs. Jobber's Connect plan is close on subscription but lacks AI dispatch. Housecall Pro MAX runs $300–$500+/mo for 5 users.
Is ServiceTitan worth the $15k–$25k implementation fee?
For 20+ tech shops with commercial contracts and a dedicated ops team, typically yes — the depth pays back within 12–18 months. For sub-20 tech residential shops, the answer is almost always no.
Can I switch HVAC software mid-year?
Yes. Most modern platforms support CSV export/import of customers, jobs, invoices, and price lists. A two-week parallel run before cutover is the standard playbook. Dozorvexa handles Housecall Pro, Jobber, Workiz, Service Fusion, and Kickserv imports as guided onboarding.
See your exact TCO in 60 seconds
Free calculator — year-1 and year-3 totals for your shop size and vendor, no email required.